Job Description
Location
Name of Facility : Omaha Catholic School Consortium - Central Office
Address 4501 S 41st St
Omaha, Nebraska
68107
Submitted By
Name : Olga Casillas
Email : olcasillas@archomaha.org
Description
Department: Business Office
Reports to: Elizabeth Musser/Phoebe Landrum
Principal Duties and Responsibilities
The Accounting Assistant serves as a vital bridge between the Central Office, our member schools, and the families we serve. This role balances technical precision in financial data management (Accounts Payable and Receivable) with compassionate service in student account administration. You will ensure financial integrity while supporting the mission of Catholic education through scholarship management and family advocacy.
Financial & Data Management
• Accounts Payable: Execute the full-cycle AP process by recording and tracking invoices via Bill.com and QuickBooks Online.
• Revenue Recording: Efficiently download and reconcile FACTS tuition payments and school-level deposits into the general ledger.
• Reporting: Generate and analyze critical financial narratives, including enrollment trends, tuition collection health, and delinquency rates.
• Compliance: Conduct regular financial reconciliations to ensure 100% accuracy in school and consortium-level reporting.
Student Accounts & Family Advocacy
• Scholarship Coordination: Act as the primary liaison for funding agencies to ensure scholarships and grants are accurately applied to student accounts.
• Financial Aid Support: Collaborate with the FACTS Administrator to verify eligibility for new student aid applications, ensuring all documentation meets consortium standards.
• Case Management: Meet directly with families to assess financial needs, verify documentation, and provide guidance on aid availability.
• Collections & Resolution: Proactively manage delinquent accounts by negotiating empathetic yet sustainable payment plans and resolving inquiries with a sense of urgency.
Operational Support
• School Liaison: Serve as a responsive point of contact for school site administrators regarding financial procedures and deposits.
• Reception: Securely accept and log in-person payments at the Central Office
Requirements
Knowledge, Skills, and Abilities • Technical Proficiency: Aptitude in QuickBooks, Microsoft Excel and FACTS or similar Student Information Systems.
• Mission-Driven Communication: Superior interpersonal skills with the ability to discuss sensitive financial matters with diverse, at-risk, and immigrant populations.
• Attention to Detail: A "sharp eye" for data discrepancies and a commitment to maintaining high levels of confidentiality. Confidentiality is a core requirement of this position. Any breach of confidentiality will be taken seriously.
• Adaptability: A self-starter who can pivot between independent data entry and high-engagement family meetings.
Education and Experience • Experience: Minimum of 3 years in education administration, student financial services, or a high-volume bookkeeping role.
• Education: Associate’s degree in Accounting, Finance, or Business Administration (or equivalent professional experience).
• Mission Alignment: Deep commitment to the mission of Catholic education and experience working within faith-based organizations.
• Language: Bilingual (Spanish/English) is highly preferred to effectively serve our diverse community.
Job Tags
Part time, Work at office